Submitting a Report

  • If someone believes they are the victim of or a witness to an alleged bias incident, that person may report the incident, in person or by phone, to the Dean of Students Office, Residence Life staff, or another member of the Student Affairs staff. Individuals may also report an alleged bias incident online using the online reporting form.

 

  • If the reporter believes that a crime has been committed, that person will be encouraged to immediately report the incident to the Rutgers University Police Department (RUPD).

 

  • Upon receipt of a report of a bias incident, a member of the BIRT will collect the following information from the reporter:
    • Contact information for the reporter. The reporter may choose to remain anonymous; however, the reporter should be asked to indicate if they are a faculty/staff member, student or someone else.
    • Contact information for all individuals involved, including witnesses. Witnesses may choose to remain anonymous; however, the reporter should indicate if they are faculty/staff member, student or someone else.
    • A detailed account of the incident, including date, time, and location.
    • A detailed description of what was experienced, observed or said, to the best of the reporter’s recollection. The description should include any specific language, terms or images that were used, including documentation (photographs, screenshots, etc.) wherever possible.
    • Name of the alleged perpetrator(s) or a specific description of the individual(s) alleged to have been involved.
    • Any additional information that may assist in responding to the incident.

 

  • All bias incident reports will be kept private to protect all individuals allegedly involved in the act.
    • Information contained in reports will only be released in response to an applicable Open Public Records Act (OPRA) request or lawfully issued subpoena. Any personally identifiable information will be redacted before releasing reports in response to an OPRA request.
    • If the act(s) alleged in the report is deemed to be a potential violation of the University Code of Student Conduct, all relevant information will be shared with the Office of Student Conduct for processing through the University’s disciplinary system.
    • If the act(s) alleged in the report is deemed to be a potential violation of the Student Policy Prohibiting Sexual Harassment, Sexual Violence, Relationship Violence, Stalking, and Related Misconduct (10.3.12), all relevant information will be shared with the Title IX Coordinator for processing pursuant to that Policy.
    • If information in the report indicates that a faculty or staff member may have violated a University policy, including but not limited to the Policy Prohibiting Discrimination and Harassment (60.1.12) or the Policy Prohibiting Sexual Harassment, Sexual Violence, Relationship Violence, Stalking, and Related Misconduct by Employees and Third Parties (60.1.28), the report will be turned over to Office of Employment Equity for processing through their system.
    • Information contained in reports may be shared with other University officials only on a need-to-know basis.