A. When a bias incident report is submitted, a member of the BIRT shall contact the reporter within 72 hours of the time of the report to acknowledge receipt of the report and request any information listed in Section II.C., above, that might not have been included in the report.
B. A member of the BIRT will initiate investigation of the report within five (5) regular business days of receipt of the report. Investigation may include, but is not limited to: speaking with the reporter; identifying and speaking with relevant witnesses; identifying and reviewing relevant documentation or other evidence; and visiting the location of the alleged incident.
C. The BIRT member will investigate the reported incident even when the person(s) believed to have committed the act or acts in question cannot be identified, or when the person or persons subjected to an act constituting a bias incident do not wish to pursue campus disciplinary or criminal charges.
D. Upon completing their investigation, the BIRT member will take appropriate action to resolve the situation in a timely manner. Resolution may include one, several, or all of the following steps:
1. Make a record of the incident.
2. Refer the report to the Office of Student Conduct, Title IX Coordinator
or Office of Employment Equity for action.
3. Offer mediation or counseling to the affected parties.
4. Provide education and programming to the affected parties.
5. Report the incident to appropriate internal departments and/or outside
6. Report their findings to the BPEC.
E. In determining the appropriate resolution, BIRT members will follow the guidelines below:
1. Any reports of a hate crime should be referred to RUPD.
2. Reports of behavior that include alleged violations of the University
Code of Student Conduct by a student or student organization should be referred to the Office of Student Conduct for consideration and resolution.
3. Reports of behavior that include alleged violations of the Student Policy Prohibiting Sexual Harassment, Sexual Violence, Relationship Violence, Stalking, and Related Misconduct (10.3.12) should be referred to the Title IX Coordinator for processing pursuant to that Policy.
4. Reports of behavior that include alleged violations of the Policy Prohibiting Discrimination and Harassment (60.1.12) or the Policy Prohibiting Sexual Harassment, Sexual Violence, Relationship Violence, Stalking, and Related Misconduct by Employees and Third Parties (60.1.28) by a faculty member or staff member should be referred to the University Office of Employment Equity.
5. If the report submitted does not meet the criteria for a bias incident or a
bias act committed, the report should be referred to the appropriate office (if applicable) or filed with no additional action taken.